Payroll Tax Accountant

Beckley, WV
Full Time
Mid Level
AscendHR, a PEO based in Beckley, WV, is seeking an experienced Payroll Tax Accountant to join our team.

The Payroll Tax Accountant is responsible for managing multi-state payroll tax compliance, filings, reconciliations, and tax issue resolution for our client base across multiple jurisdictions. The ideal candidate has strong payroll tax knowledge, thrives in a fast-paced environment, and can work collaboratively with payroll operations, finance, client service, and external agencies.

Key Responsibilities:
  • Acts with the highest level of honesty, trust, character and transparency while providing excellent service to clients, employees, and field partners.
  • Improves client retention by building and maintaining a client relationship based on trust and dependability, quality service, and exceeding client expectations.
Under the direction of the Controller:
  • Process, review, and reconcile federal, state, and local payroll tax filings for PEO clients.
  • Ensure timely and accurate payment of payroll taxes and filing of quarterly and annual returns.
  • Register withholding, state unemployment, and local municipality accounts as needed.
  • File monthly, quarterly, and annual payroll tax returns and complete reconciliations.
  • Prepare, file, and pay quarterly Business & Occupational Tax returns.
  • Prepare, file, and pay monthly WV Sales tax returns.
  • Prepare and file annual 1096 and 1099 returns.
  • Respond to payroll tax notices in a timely manner.
  • Manage payroll tax accounts for multiple EINs and jurisdictions.
  • Research and resolve tax notices, discrepancies, agency inquiries, and payroll tax issues.
  • Monitor payroll tax compliance requirements and stay current on changing regulations.
  • Reconcile payroll tax liabilities, tax deposits, and general ledger accounts.
  • Assist with onboarding new clients, including tax account setup and jurisdiction registration.
  • Maintain accurate tax records, documentation, and audit support files.
  • Partner with internal payroll teams to identify and correct tax setup or processing issues.
  • Assist with system testing, tax updates, and process improvement initiatives.
  • Support audits and provide requested payroll tax documentation.
  • Support year-end processing including W-2s, amendments, and annual reconciliations.
Benefits:
  • Competitive compensation packages
  • Health, dental, and vision insurance other supplemental options
  • Paid time off and paid holidays
  • Professional development
  • Career growth opportunities within a growing HR organization
  • Collaborative and supportive team environment
  • Work alongside certified HR, payroll, and benefits professionals
  • Exposure to multiple industries and business operations
  • Modern HR technology and integrated systems
  • Employee-focused, relationship-driven company culture
  • Opportunity to make a direct impact on small and mid-sized businesses
  • Stable and growing woman-owned company
  • Work-life balance and flexible, team-oriented environment
  • Ongoing training in HR, payroll, compliance, and benefits administration
  • Opportunity to work with experienced leadership and industry experts

 
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